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Off Campus Vice President |
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Written by Chris Meall
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Wednesday, 15 August 2007 |
OFF CAMPUS VICE PRESIDENT
Position Title: Off Campus Vice-President
Indicative Time Commitment: 10-15hrs per week
Reports To: Board of Management
Length of Office: 1st November to 31st October
Position Overview: As prescribed by the Rules of Association, the Off Campus Vice-President is duly elected by the students of the Monash University Gippsland Campus and in conjunction with the Off Campus Services Officer and Off Campus Management Committee is charged with the broad responsibility of coordinating and leading representation strategies, student representatives and actions as determined by the Off Campus Management Committee and Board of Management. The Off Campus Vice-President in conjunction with the Off Campus Services Officer shall also have the responsibility of representing and promoting the activities of the organisation on behalf of students at all levels within the University, Campus and where appropriate in the wider community. The Off Campus Vice-President shall preside over the Off Campus Students Association Management Committee. When chairing such meetings to ensure they are conducted in a proper and orderly manner. The President is the official spokesperson on behalf of the Student Union.
The Off Campus Vice-President shall assume the role of President in the absence of the President and the Education Vice-President.
It is recognised that this position is a voluntary position. However, incumbents are obliged to fulfill their roles and responsibilities in line with the expectations of the Board.
Position Duties and Responsibilities:
The Off Campus Vice President is accountable to the Union Board and to the membership of MUGSU. He/she will act in the best interests of MUGSU and in accordance with this responsibility will perform the following functions.
- To be available to discuss with students their enquiries and problems
- To attend Union development and training events as required
- To uphold and promote the mission and vision statements of the Student Union to constituents, the University and the community
- Represent and promote the Student Union to its constituents, the University and the community
- In conjunction with the Off Campus Students Association and Off Campus Services Officer administer the Off Campus budget and be involved in the preparation of the budget
- Liaise with the Off Campus Services Officer on education issues relating to off campus students
- To take direction from the Board
- Be aware of and to implement Board policy, procedure and guidelines
- To assist when practical in the day-to-day operations of the Union office
- To be aware of the fiduciary responsibility
- To be aware of delegated responsibility
- To be aware of responsibilities prescribed by the Rules of Association or under the law
- Take part in leading the annual review of the Student Union strategic plan and the implementation of the strategic plan
- To declare any conflict of interest
- To be active in the development and monitoring of MUGSU governance structures
- Ensure that the incoming Off Campus Vice-President is fully briefed and that all records including the policy folder are kept current to facilitate a smooth transition
Essential Duties
- To Chair all Off Campus Students Association Management Committee meetings
- To attend all Union Board of Management and Executive Committee meetings
- To attend Gippsland Campus Service Council meetings
- To act as the official spokesperson in the absence of the President and the Education Vice-President
- To prepare articles and reports for submission to publications as and when required
- To liaise with the Heads of School or Faculties of the Campus and University
- In conjunction with the Off Campus Service Officer, coordinate, organise and assist with the implementation of representation strategies and in lobbying and advocating issues on behalf of constituents
- Assist with the coordination and organising of Off Campus Face-to-Face meetings and Off Campus Weekend School activities and events
- To ensure that a monthly report detailing the activities of the Off Campus Vice-President and Off Campus Students Association Management Committee is received by the Board of Management
Preferred Duties
- To attend all other meetings as required
- To liaise with the Off Campus Services Officer on matters related to the Off Campus Students Association Management Committee
- To interact informally with Union constituents and seek their feedback
- To attend Open Learning Students Association Management
- Liaise with the Executive Officer and the President on matters to be raised in a public forum
- To communicate with the University and the wider community on off campus and off campus-related matters
- To promote the role of the Off Campus Services Officer
- In conjunction with the Off Campus Services Officer research and remain aware of issues relevant to education on local, state and national levels
- To liaise with the Education Vice President on advisory matters relating to the off campus students
- To act as a sounding board for Board members offering advice and support in the fulfillment of their duties
- To update and maintain relevant information space(s)
- To maintain contact with organisations and institutions with similar backgrounds and educational concerns
- Take part in leading the annual review of the Student Union strategic plan and the implementation of the strategic plan
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*Expressions of inte...