It is required by Monash regulations that you remain “in good standing” which means that you complete all administrative requirements (especially re-enrolment), maintain the required standard of work by passing prescribed subject assessment, and maintain a “reasonable rate of progress” (see Academic Progress and Exclusions). Monash requires that you keep your address details up to date with the University – even if you go on extended holiday you must provide an address where you can be contacted. Monash also uses email to communicate with students. All students must check their Monash email account regularly. This is the only email account that will be used when communicating with students.

Academic Progress and Exclusion Leaflet

Re-enrolment
All students must complete their course according to the unit structure specified in the undergraduate or postgraduate course handbook. Policies on the duration of award courses and course requirements are also outlined in these handbooks.

You will be notified of re-enrolment procedures at the appropriate time and these must be read and followed carefully or penalties including fines may apply, or your place may be forfeited.

You will be required to re-enrol by a given date and you will be notified of your Faculty’s re-enrolment period (between September and November).  You have to re-enrol via the University’s Web Enrolment System (WES) on the Internet – unless you are in a course that has “complexities” – in which case you will have to do a manual paper-based re-enrolment.

You will need to select your subjects for both semester 1 and 2 of the following year and you should do this in consultation with your Faculty Course Advisor. You will then have to complete your re-enrolment via WES and pay any fees required - all by the set date.  If you are late to re-enrol penalties and fines may be applied.  If you fail to re-enrol by the end of December you will have lost your place at Monash.  In both cases you should go to your Faculty to discuss your options.

IF YOU HAVE ANY OUTSTANDING DEBTS (including Library fines) YOU WILL NOT BE PERMITED TO RE-ENROL!

Unit content and requirements can and do change.  DO NOT rely on the Handbook or your interpretation of it.  SEEK COURSE ADVICE REGULARLY!

Credits/Exemption
You can seek credits or exemptions for study you have completed in the past at Monash or other institutions. You should discuss this with your Faculty Course Advisor.  Careful attention to detail will be required and full information such as a unit outline and certified results for the subjects for which you are seeking a credit.

Recognition of Prior Learning
Recognition of Prior Learning (RPL) is similar to credits/exemptions.  However, Recognition of Prior Learning can be learning acquired through a course offered by a professional body, an enterprise, a private educational institution or other provider recognised by Monash OR it can be learning acquired through work experience or life experience.

Your Faculty should make available information on the type/s of prior learning that may be recognised towards the particular degree program concerned, the way/s in which this learning will be assessed and the costs involved.

You will have to apply for assessment for Recognition of Prior Learning.  You will need to complete an application form which details your prior experiences and how these relate to the subject(s) in which you are seeking credit transfer.  You will be required to detail your previous work experience, education and training details, and other interests or skills – DON’T FORGET TO INCLUDE - references, course details and reports to support your application.

You should then discuss your application with a designated RPL Advisor or Faculty Course Advisor – they should counsel you as to the probability of success of your application.

In order to get Recognition of Prior Learning you may need to submit to assessment of your prior learning in one of the following ways:

• By completing a challenge test or examination, similar to the normal final examination in the subject for which credit is being sought;
• By completing a questionnaire and interview to determine your professional involvement - it is not anticipated that this form of assessment will be common.

All Recognition of Prior Learning assessment should be completed before the beginning of the semester in which credit is sought.

Withdrawal/Change of Status
You can withdraw from a single subject or your entire course.  Changes must be registered with your Faculty by the appropriate due date. There are several dates governing withdrawal from units, if you do not meet these dates you may have to pay fees or incur a fail grade despite withdrawing.

The Department of Education, Science and Training census dates at the end of March and August are the most important.  If you withdraw after these dates you will incur fees for that unit(s) and the University will not refund any of your CAF (Compulsory Amenities Fee).  If you bypass the next due date you will also receive an automatic fail grade for the unit(s) and it IS recorded on you academic transcript.

Only in extraordinary circumstances can these dates be varied on “compassionate grounds”.  Make sure that you get all material/forms required in on time, if not earlier!  If you think exceptional circumstances exist in your case contact the Student Advocate and Support Coordinator in the Union.

Deferment
Once your enrolment has been accepted you may be allowed to defer.  This can be a good idea as many people wish to work and accumulate enough money to survive a few years of study (if you can find any!) or otherwise “experience” life outside of education in order to gain a wider perspective.

The University will allow a one-year deferment in any course at one time.  This is not automatic and a letter setting out reasons for your request should be sent to your Head of School, with a copy to Student Services.

Where a deferment is granted in recognition of special circumstances, an advantage over simply withdrawing, is that the deferment may allow you to extend the maximum time limit for course completion.

A maximum time limit applies for the completion of a degree course, which is usually three times the normal length of the course plus on where formal deferments have been granted.

For example for a 3yr degree the normal maximum would be 3 X 3 = 9 + 1 (for formal deferment) = 10 years.

Intermission
Intermission is a complete break from studies for either 6 or 12 months and applies to special circumstances like serious illness, bereavement or other unexpected commitments or circumstances.

An `Application to intermit' form is available from your faculty office. If you are an international student, you must comply with the ESOS Act and exceptional circumstances must exist for intermission to be approved. If you are an international student and you have been granted intermission, you must return to yourhome country.

If you are a candidate for a higher degree by research, you may apply for an intermission of studies. You must complete your re-enrolment following a period of intermission by the relevant date for the following year. During intermission, you must maintain current address details with the university in order for you to receive the re-enrolment information that will be despatched.

Course Transfer
Some students find they wish to study a different course in the following year. In order to do so you must complete an Internal transfer application' form, available from your faculty. This form must be returned to the faculty of the course in which you wish to enrol. Applications for course transfer are considered at the same time as new applications.

You should re-enrol in your current course in case your application to transfer is not accepted. If your application is accepted, you must complete all the documentation required for a new enrolment and you must request to discontinue your old award course in writing.

Your Student Union is here to help you with academic and non-academic problems while at university. The Student Union has dedicated student rights officers to help you.

Contact your Student Union

Or visit the MUGSU Reception in the Student Lounge.