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Have you received a Notice of Referral to Hearing Letter from your faculty? This means that you may need to appear in front of a panel to explain why you should be allowed to continue in your course.
Why did I receive this Letter?
• Failed a core unit twice
• Failed more than 50% of your enrolment for the year
• Failed to meet the terms & conditions imposed by a previous Academic Progress Committee (APC)
Overview of the APC Process (CLICK for chart)
What is an Academic Progress Committee?
An Academic Progress Committee is made up of a panel of members (academics, admin support & a student representative) who review your case in a hearing and make a decision to either:
1. Allow you to continue your studies as normal as they believe you’ve ‘fixed the problem’
2. Allow you to continue but with conditions, as they are concerned about your situation. For example the committee may set a condition that you only take on 1 unit per semester as they believe you’d benefit from a reduced workload in order to succeed
3. Exclude you from the course, faculty or university for a set period of time, where you cannot apply for your position again until you have shown some form of ‘academic rehabilitation’ and a set time period has passed (usually 12 months)
What should I do?
-Speak with a Student Rights Officer Sandy or David 03 5122 6248 or email
cassandra.webb@mugsu.monash.edu.au or david.law@mugsu.monash.edu.au
-Respond to the letter !
(CLICK for Response help/letter template)
There will be a form you need to complete and return by the due date given, it is important that you respond (the sooner the better)!
Write a letter to the faculty explaining what has happened that has affected your ability to study and attach any evidence you may have that will strengthen your case, i.e. doctors certificate etc.
After I have sent the Letter to the Faculty...then what?
You will receive a letter from the faculty stating one of the below:
1. you may continue your enrolment; or
2. you may continue your enrolment with conditions in 2010; or (1 & 2 may mean that faculty is satisfied with your explanation in the letter)
3. you may be advised of the time, date and venue the APC Hearing (hearings are usually held sometime in Jan-Feb). (3 may mean that faculty isn't satisfied with your explanation or needs further information)
At the Hearing....
You can take one support person in with you to your hearing, be it a Student Rights Officer, a friend or family member or a lawyer (so long as you notify the faculty prior to the day).
(CLICK here Outline of Hearing procedure & Cue card)
The more relevant information that you give the faculty, the better they will understand your situation and how you've been able to improve it for 2010 and be able to succeed.
There are 3 possible outcomes from the hearing:
1. Allow you to continue
2. Allow you to continue with conditions
3. Exclude you from the course, faculty or university for a set period of time, where you cannot apply for your position again until you have shown some form of ‘academic rehabilitation’ and a set time period has passed (usually 12 months)
APC's can be a stressful time so remember to utilise the free support services available to you...
MUGSU's Student Rights Officers 0351 226 248
Sandy Webb or David Law
cassandra.webb@mugsu.monash.edu.au david.law@mugsu.monash.edu.au
Health Wellbeing & Development/HUB 0351 226 425
Counsellors
Disability Liaison Unit
Chaplain
International Student Adviser
Financial Adviser
Nurse
Lifeline 13 11 14
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